Notice Board & Meetings Guide

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1. Purpose

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2. How It Works

1. Notices & Bulletins: Managers post formal notices (e.g. Site Inspection Date, Safety Protocol Update, Holiday Work Schedule). Notices can be pinned to the top of the dashboard or sent via push notification.
2. Meeting Scheduler: Schedule site meetings, invite attendees, record meeting agendas, and log official meeting minutes (/meetings/new).

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3. How It Helps

• Ensures Team Alignment: Keeps all site workers, contractors, and engineers informed of schedule changes.
• Documented Meeting Minutes: Archive historical meeting decisions and action items.
• Important Alert Pinning: Pin critical safety or deadline warnings where every team member will see them.

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4. Step-by-Step Actions

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A. How to Post a Notice

1

Open Notice Board

Click Notice Board in the main sidebar.

2

Click Create Notice

Click + Create Notice.

3

Fill Out Notice Details

Enter Title, Category (Safety, Schedule, General), Body Content, priority level (Urgent, Normal), and attach supporting documents.

4

Publish Notice

Click Publish Bulletin.

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B. How to Schedule a Meeting

1

Navigate to Meetings

Go to Meetings -> Schedule New Meeting.

2

Enter Meeting Info

Enter Meeting Title, Date & Time, Location / Video Link, Agenda, and select Invited Attendees.

3

Send Invitations

Click Schedule & Send Invites.

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C. How to Filter Notices & Review Meeting History

• Notice Category Filter: Filter notices by Safety, Financial, or Site Operations.
• Meeting History: View past meetings and download logged meeting minutes under Meetings -> History.

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D. How to Edit or Remove a Notice