How to log data change requests, review modification proposals, track diffs, and approve changes.
1. Purpose
The Change Requests Module enforces data governance by requiring formal manager review before sensitive historical financial entries, contract scope modifications, or project settings can be altered.
Screenshot: Change Requests Dashboard
2. How It Works
Request Submission: When a team member attempts to alter a locked financial deposit, settled expense, or contractor contract, the system generates a Change Request.
Pre vs Post Diff Preview: Managers review an exact side-by-side comparison of current values versus proposed new values.
Approval / Rejection: Authorized managers approve or reject the request. Approved changes are automatically applied and logged into the immutable audit trail.
3. How It Helps
Prevents Unintended Data Alterations: Protects closed accounting ledgers and verified contract scopes from unauthorized edits.
Side-by-Side Visual Comparison: Instantly see what fields are changing before approving.
Complete Accountability: Record the requester, approver, reason, and exact timestamp for every modification.
4. Step-by-Step Actions
A. How to Submit a Change Request
1
Attempt Record Edit
When editing a protected financial record or contract, click Request Change.
Screenshot: Submit Change Request Form Modal
2
Enter Proposed Values & Reason
Type the updated field values and enter a mandatory justification note (e.g. Correcting Vendor Invoice Number per Audit).
3
Submit for Approval
Click Submit Change Request.
B. How to Review & Approve Change Requests
1
Open Change Requests Dashboard
Navigate to Change Requests in the main navigation bar.
2
Select Request & Compare Diff
Click any pending request to view the side-by-side diff comparison panel.
