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1. Purpose

The Deposits Module tracks all incoming client funds, advance project payments, and investor capital injections. It maintains a real-time record of available project funds.
Deposits Management Dashboard

Screenshot: Deposits Management Dashboard

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2. How It Works

When a client or investor transfers funds for a project, an administrator records a Deposit Entry specifying the amount, payment method (Bank Wire, Check, Credit Card), reference number, and deposit category. The system automatically updates the project’s total available balance and links the funds to active expense tracking.

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3. How It Helps

  • Accurate Cash Flow Monitoring: Gives immediate visibility into available working capital for each project.
  • Client Transparency: Easily generate client deposit receipts and account statements.
  • Audit Compliance: Every deposit entry is logged with verification receipts and bank references.

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4. Step-by-Step Actions

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A. How to Record a Deposit

1

Open Deposits Module

Navigate to Finances -> Deposits.
2

Click Record Deposit

Click + Record New Deposit.
Record Deposit Modal

Screenshot: Record Deposit Modal

3

Enter Payment Information

Fill in:
  • Deposit Amount
  • Payment Date
  • Payment Method (e.g. Bank Transfer, Check #)
  • Payer / Client Name
  • Deposit Type / Category
4

Attach Proof & Save

Attach a bank receipt screenshot or deposit slip (optional) and click Save Deposit.

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B. How to Edit a Deposit Entry

1

Locate Entry

Find the deposit record in the transaction table.
2

Select Edit

Click Edit Entry from the action menu.
Edit Deposit Form

Screenshot: Edit Deposit Form

3

Save Adjustments

Modify amount, date, or payment notes and click Update Deposit.

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C. How to Filter & Search Deposits

  • Search: Search by client name, transaction ID, or check number.
  • Date Range: Filter deposits received within specific months or quarters.
  • Status Filter: View Cleared, Pending Verification, or Refunded deposits.

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D. How to Void or Delete a Deposit

1

Select Void Entry

Click Void Deposit in the record options menu.
2

Provide Reason & Confirm

Enter a mandatory reason for voiding (e.g. Bounced Check / Duplicate Entry) and click Confirm Void.